Final-year students preparing their dissertations are required to comply with the provisions of the Jagiellonian University Regulations.

Master’s thesis  prepared under the guidance of the supervisor.

In order to ensure the quality of theses at the Institute of Economics, Finance and Management, the following has been developed:

• requirements for master’s theses providing general guidance on the nature of the thesis and its structure:
  • Requirements for master’s theses
• guidelines for the layout and adjustment of the thesis, including the title page and abstracts
  • layout and adjustment of the master’s thesis

PLEASE NOTE: Access to the above files only after logging into the UJ domain.

Other details relating to writing the master’s thesis, such as formatting (type and size of font, footnotes, table of contents, lists of figures and tables, etc.) are determined by the supervisor.

Diploma exam dates in 2025/26 academic year

The student is obliged to submit the diploma dissertation only in the electronic version.

The student, after obtaining the approval of their supervisor, is required to send the thesis information to the Registrar’s Office by April 20 of the final academic year in the course of study.

• title of the diploma thesis
• name of the author of the work
• supervisor and reviewer data (first names and surnames)

The completed thesis for final approval by the supervisor should be uploaded to the AP system at least two weeks before the planned date of defence, but no later than by the 15th of September of the final academic year of the study course.

Achieving the master’s thesis:

• Log into the Jagiellonian University Archive (AP) website at https://www.ap.uj.edu.pl   (login and password as for USOS)
• Complete the form containing detailed data on the thesis: subject, keywords and abstracts in Polish, English and, if need be, in the language of the thesis.
• Approve the declaration of independent work and the originality of the thesis, stating that it does not contain information subject to protection under provisions on the protection of classified information.
• Upload the thesis to the AP system in the form of an integrated PDF file (the file size should not exceed 20MB) along with any attachments that should be sent as one archive file (ZIP, RAR, 7Z). The size of each of the files sent should not exceed 200MB. If you need to enter a larger sized attachment, please contact the Jagiellonian University Archive.
• Possible file changes can be made after the promoter has unlocked the possibility of re-entering the work into the AP system.
• The thesis entered by the student into the AP system is automatically verified in the JSA system.

Instructions for entering data into the AP JU system can be found at: USOSOWNIA – Instruction for students.

A student whose work has been approved by the supervisor and reviewed will be admitted to the diploma exam, i.e., it has the status of "5-thesis ready for defence" in the AP JU system

Before the defence, the student is obliged to:

• check if they have all entries in the USOSweb system
• settle all financial obligations towards the Jagiellonian University
• close all accounts in the Jagiellonian University Libraries and laboratories
• submit documents to the Registrar’s Office

Documents required

At least seven calendar days before the planned defence date, but not later than by 30 September, the student must submit the following to the Registrar’s Office:

• Request for copies of documents certifying the completion of higher education (APPLICATION to receive the transcripts of the documents testifying to the completion of the programme of studies)
• Confirmation of payment of the diploma and diploma supplement fees when the paid version is selected.
• A declaration on the use/non-use of forms of support implemented at the UJ as part of projects co-financed by the European Union.
  •  Statement required to admit a student to the diploma examination
• Declaration of compliance with all obligations resulting from the regulations concerning selected forms of support implemented at the Jagiellonian University as part of projects co-financed by the European Union, in which the student participated, in particular, declaration on providing documents and submitting required declarations concerning the above-mentioned regulations, confirmed by the competent university-wide administration unit of the Jagiellonian University, if the student used the above-mentioned forms of support.
  • Forms of support UJ - statement required for the student to by admitted to the diploma examination

According to the applicable models of graduation diplomas, from October 1, 2019 onwards, a Jagiellonian University graduate receives a diploma without a photograph.

• Failure to submit the documents on time will result in non-admission to the diploma exam.

The graduate receives a diploma and supplement along with copies of these within 30 days of graduation.

The graduate receives the following:

• Diploma and supplement together with two copies in Polish or – depending on the application submitted – a diploma and supplement as well as one copy thereof in Polish and one copy in English – free of charge.
• Upon request – a copy of the diploma and/or a copy of the supplement in the English language – a fee of PLN 20 is payable for each copy.

Detailed information on the amount and rules of collecting fees for diplomas can be found in Circular Letter No. 4 of the Rector of the Jagiellonian University on December 30, 2020.

• Authorization to collect the higher education diploma with its official copies and the supplement

When does the diploma exam take place?

It takes place within one month after you meet the conditions for admission. The Dean may extend this deadline by another month if there are valid reasons. 

How is the diploma thesis graded?

What are the conditions for admission to the diploma examination?

What happens if I fail the diploma examination?